TaskBoard365 integrates AI throughout the platform to help you work smarter. From generating task descriptions and subtasks to analyzing your board for bottlenecks, AI saves you time and provides insights you might otherwise miss.
AI features are available on the Pro plan and can be accessed from tasks, boards, and the AI Assistant panel.
AI Board Generator
Create complete project boards from just a description. AI generates columns, labels, and starter tasks tailored to your needs.
Click "Create Board" - On your dashboard, find the create board button.
Select "AI Board Generator" - Or look for the ✨ sparkle icon.
Describe your board concept - Be specific about your project type and needs.
Examples:
"Wedding Planning with Vendor Management"
"ISO 9001 Audit Readiness Board"
"Mobile App Development Sprint"
"Content Marketing Campaign"
Click "Generate Board" - AI creates a complete board structure (5-10 seconds).
Preview and customize - Review the generated columns, labels, and tasks. Edit as needed.
Click "Create Board" - Your new board is ready to use!
Task-Level AI Features
Access these features from the AI Assistant section when viewing any task.
Generate Description
Turn a card title into a detailed description with context and requirements.
Open a card and find the "AI Assistant" section
Click "Description" button
Review or edit the pre-filled context
Click "Generate" - AI creates a detailed description
Click "Use Description" to apply it to your card
Generate Subtasks
Break down a task into actionable checklist items automatically.
Open a card and find the "AI Assistant" section
Click "Subtasks" button
Describe the task or use the existing title/description
Click "Generate" - AI suggests 5-10 subtasks
Click "Add to Subtasks" to add them to your task
Summarize Comments
Get a quick summary of a long comment thread. Great for catching up on discussions.
Open a card that has comments
Find the "Summarize" button in AI Assistant
Click to generate a summary
AI extracts key points, decisions, and action items
AI Time Estimate
Get an AI-powered estimate for how long a task will take, with confidence level and reasoning.
Open a card and find the "AI Assistant" section
Click "Estimate" button
Describe the task or use existing card details
Click "Generate" - AI provides time estimate, confidence, and reasoning
Click "Apply Estimate" to set it as the card's time estimate
Board AI Assistant Panel
Access the AI Assistant panel from the board toolbar by clicking the "AI Assistant" button.
Board Overview
Get a quick AI-generated summary of your board's current status, including:
Current work distribution across columns
Upcoming deadlines and priorities
Team workload snapshot
Key blockers or issues
Daily Digest
Generate a standup-ready summary perfect for daily meetings:
What was completed yesterday
What's in progress today
Any blockers or concerns
Upcoming items that need attention
Board Insights
Get deep analysis of your board's health and performance:
Bottlenecks - Which columns are slowing down work
Workload Balance - Team member card distribution and overdue counts
Risk Flags - High/medium/low severity issues that need attention
Velocity Prediction - Estimated project completion date based on current pace
Weekly Reports
Generate comprehensive reports for stakeholders:
Work completed this week
Key accomplishments and milestones
Challenges and how they were addressed
Next week's priorities
Natural Language Commands
Control your board using plain English. Just type what you want to do:
Example commands:
"Find all tasks assigned to Sarah"
"Show overdue tasks"
"Create a task for fixing login bug"
"Move completed tasks to Done"
"Show urgent tasks due this week"
AI understands your intent and helps you find, create, or manage tasks quickly.
Best Practices for AI Features
Be specific with context - The more details you provide, the better AI results you'll get.
Review before applying - Always review AI-generated content before using it. Edit as needed.
Use Board Generator for new projects - It's fastest way to set up a structured board.
Check Insights regularly - Run board analysis weekly to catch issues early.
Use Daily Digest for standups - Generate it before team meetings for quick updates.
Combine with time tracking - AI estimates + actual time tracking = better future estimates.
Share Weekly Reports - Use them for stakeholder updates and retrospectives.
💡 Pro Tips
Use the AI Board Generator for any project type - it adapts to your concept
Generate subtasks when a card feels too big to tackle
Run Board Insights before sprint planning to identify risks
Use Natural Language Commands for quick searches and actions
AI estimates improve when combined with your historical data
Export Weekly Reports to share with stakeholders who don't use TaskBoard365